Executive Assistant, Marketing Administration, Baptist Downtown

Job Summary

Baptist Downtown is hiring an Executive Assistant for Marketing Administration!

Executive Assistant, Job Responsibilities:

• Answer phone, screen calls, respond to callers, takes messages, or forward appropriately
• Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets
• Respond to information requests
• Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc
• Retrieve, open and sort mail
• Organize social/business functions for small/large groups
• Prepare travel arrangements for business travel and educational conferences, prepare expense reports
• Prepare correspondence, reports, communications, and presentations
• Assist with preparation for meetings; prepare agendas and transcribe minutes as needed
• Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies
• Handle confidential information & materials with discretion and diplomacy
• Assist other executive assistants as needed (projects, telephone/office coverage, etc.)

Experience Requirements:

• Experience in Word/PowerPoint/Excel/Outlook required.
• 2-3 Years Office Experience required.
• Experience with Budgeting, Event Planning, Office Management preferred.

Education & Credential Requirements:

• HS Diploma/GED

If you are interested in this Executive Assistant position at Baptist Health, please apply today!

Education Required

High School

Experience

• Executive Assistance Experience
• Experience in Technology Industry
• Graphic Design Experience
• Experience working in a health care setting
• Managed Care Experience
• Customer Service Experience
• Secretarial Experience

License and Certification

• Driver's License - DMV

Location